October Semi-Annual Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Semi-annual Meeting

Family Research Center-Bountiful

Oct 20, 2012 1:00 pm

PRESIDING & CONDUCTING: John Tolman, President

OPENING PRAYER: Tonga Titcomb

WELCOME & INTRODUCTIONS: John Tolman, President

BUSINESS:

Discussion of getting young people to pay dues. Problems with the last magazine going out to all it should have on email.

THOSE IN ATTENDANCE & VOLUNTEER HOURS: 23 in attendance 147 hours

MINUTES :

FINANCIAL REPORT: presented by Treasurer, Barbara L Tolman, and is attached

RESEARCH REPORT: presented by Genealogist, Loraine Tolman Pace and is attached.

INTRODUCTION OF GUEST SPEAKER: Wife of Ben Baker

GUEST SPEAKERS: Ben Baker – working on Family Tree

Ben gave a whirlwind tour of Family Tree. He discussed the Learning Resources that are available, indexing, blogs and how to get help. A list of web sites was reviewed and is included with the minutes.

Right now to get into Family Tree you have to be invited but soon it will be available to everyone. He encouraged all to go to Family Tree training. These are some of the characteristics of Family Tree:

1. Replaces New Family Search
2. Ability to attach sources
3. Can edit data/relationships others contributed
4. Flag no-matching duplicate people
5. Provide justification for all changes
6. Change history-can restore previous edits

Ben then demonstrated how each one of these possibilities works.

Take some time to look over his presentation and handout. 

CLOSING PRAYER: Glen Tonge 

August Executive Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Sunday, August 12, 2012 at 6:30 PM

Bountiful Family Center

PRESIDING & CONDUCTING: John Tolman

HOURS (since June): 477 Hours (John Tolman - 48; Kristie Pitts - 12; Robert Pitts;Trent Larson - 2; Loraine Tolman Pace - 170; Barbara Tolman -9; Glen Tonge; Lola Tolman Beagley - 236)

THOSE IN ATTENDANCE: Loraine Pace, Barbara Tolman, Trent Larson, John Tolman, Lola Beagley, Kristie Pitts, Robert Pitts

BUSINESS . John Tolman advised:

1. that family home roof is in need of repairs

2. need ladder to check roof and rain gutters

3. that group continues working on verifying documentation at the genealogy library

INVOCATION: Glen Tonge

MINUTES READ BY: 

FINANCIAL REPORT: Barbara Tolman: everything still up-to-date financially

PRESIDENT’S MESSAGE OR REMARKS: John Tolman: we've still been going to the library on Mondays and we're still cleaning up our records.

WEB MASTER: Trent Larson will be joining future meetings , remotely, from St.Croix, VI. Noted that passwords for mail and on line accounts in cabinet in the home.

CYRUS LINE: Kristie T. Pitts reported not able to research right now but plant to renew efforts.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace: Advised on progress of research at the library; plans to have updates on histories for Trent; Ben Baker is helpful resource for Loraine; provided an update on the Mecham Family research; related that John's son, while in Annapolis, MD, met a Tolman from the Netherlands. Loraine received genealogy information from him and found similar information on immigrant ancestor, Thomas Tolman. Full report is attached

Publications: member not in attendance. Tom will need articles by end of Aug.

BENEDICTION: Robert Pitts

June Executive Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Sunday, June 10, 2012 at 6:30 PM

Bountiful Family Center

PRESIDING & CONDUCTING: John Tolman

HOURS (since March): 149

March Executive Meeting

 

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

March 11, 2012

PRESIDING & CONDUCTING: John Tolman

INVOCATION: Trent Larson

THOSE IN ATTENDANCE: Loraine Pace 175, Barbara Tolman 22, Trent Larson 1, Tonga S. Titcomb, John Tolman 32, Tom Tolman 4, Kristie Tolman 4, Janis Newton 2.

MINUTES READ BY: Janis T. Newton

FINANCIAL REPORT: Barbara Tolman

PRESIDENT’S MESSAGE OR REMARKS: John gave his first 20 years life history to his family for Christmas. He expressed how much they all really loved it. His goal is to finish the rest of his history by Christmas. He gave us a goal to work on our history and not put it off. .

• Host’s report:

• Business: Loraine will talk to Glenn Tonge about being released. Janis will be leaving on a mission and will need a replacement. Loraine has two possibilities; Lola Higly or Shirlene Tolman. Trent will be moving to St. Croix, Bahamas in August. It might be a possibility for him to continue from there. Tom passed around the list for Family Officers correction. Dues are down. Trent will call for donations on Facebook and Twitter. Do we as a family want to donate to the Bountiful Museum? A suggested amount was $5,000. Most were uncomfortable with this amount and using donation money for the project. Information will be included in the magazine about the museum and a way to contribute.

FACILITIES REPORT: Roof fund is still low. Tom will put in magazine a request for more donations. Roof should last another year.

REPORTS OF BOARD MEMBERS:

WEB MASTER; Trent Larson; Web page is under Thomas Tolman Family Group Organization.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace; John and Loraine are still going to Family History Library to verify dates. Loraine asked if we had any suggestions for a guest speaker for Semi-Annual meeting. She will address new sites that are becoming available and show on a screen how to access them. We will invite people to bring their own Laptop but not required

CYRUS LINE: Kristie T. Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Mary Touchet; Mary is still going though her mothers work. She is cataloguing the items. She suggested that we could use the Magazine to request for more information and pictures.

PUBLICATION EDITOR: Tom Tolman; Last call for; magazine articles; due March 13, 2012.

NEXT MEETING; SEMI-ANNUAL MEETING: April 21, 2012; 1:00 pm

BENEDICTION: Mary Touchet

January Executive Meeting

 

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

January 8, 2012

PRESIDING & CONDUCTING: John Tolman

INVOCATION: Glen Tonge

THOSE IN ATTENDANCE: John Tolman 12, Tom Tolman 2, Kristie Pitts 2.30, Trent Larson 30, Loraine T. Pace 320, Barbara Tolman 13, Glen Tong 0, Janis T. Newton 1.

MINUTES READ BY: Janis T. Newton

FINANCIAL REPORT: Barbara Tolman (Attached)

PRESIDENT’S MESSAGE OR REMARKS:

• Host’s report:

• Business:

FACILITIES REPORT:

REPORTS OF BOARD MEMBERS:

WEB MASTER: On going reporting of meetings. Form on website for getting in contact with us. In February, there is a Roots for Tech Conference. Trent will give a presentation; Sharing Documents and Pictures.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace (Attached)

CYRUS LINE:

JUDSON LINE:

BENJAMIN LINE:

GENEALOGIST:

TEMPLE READY:

PUBLICATION EDITOR: Tom Tolman, will work on large postcard. He will meet with Jake for printing of card and addresses. We will discontinue newsletter. Magazine will be sent out in March. Need to talk about the address problem.

OTHER; Glen Tonge, He found online a 9 generation chart from New Family Search. He will e-mail us the address.

NEXT MEETING: February 12, 2012

BENEDICTION: Trent Larson

_______________________________________________________

Financial Report of Thomas Tolman Family Organization

thru December 31st 2011

Prepared by Treasurer: Barbara L. Tolman

• Bank Operations using current year income:

Our present bank balance at 12/31/11 is very comparable to our bank balance at 12/31/10. There is only a small difference of just under $600.00 between them. This means that most of our 2011 expenses were funded by the income (rent, donations and sale of product) generated during the year.

• Self-Sustaining situation of Family Home:

Once again we have been able to keep the Family Home Self Sustaining for another year.

• Printing and Distribution of Family Magazine and Newsletter:

It only cost us $360.00 to print and distribute our Newsletters and Family Magazine this year. This is a great savings over the couple of thousand we used to spend just a few years ago.

• The State of our Finances:

I can guarantee that the books have been handled correctly and that I am adhering to general accepted accounting principles, (GAAP) so that we can all have confidence in our finances. The checking account is reconciled every month.