Cleanup, then Board Meeting on Sat May 17

Work Day, cleaning out cabinets

9 AM - 1 PM

Executive Meeting

1 - 2 PM

Semi-Annual Meeting has been cancelled.

Sorry, but the semi-annual meeting scheduled for this Saturday April 12 has been cancelled due to low expected turnout.

Semi-Annual Meeting - Cancelled!

Sorry to say, but this event has been cancelled due to low expected turnout.

You can put it on your own calendar with information from here.

If we broadcast it, we will put the information there.

February Executive Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board meeting

Family Research Center - Bountiful

Feb 9, 2014 6:30 pm

PRESIDING & CONDUCTING: John Tolman, President

OPENING PRAYER: Kay Badger

WELCOME & INTRODUCTIONS John Tolman

THOSE IN ATTENDANCE & VOLUNTEER HOURS: (8)

Barbara Tolman (12), Loraine Pace (50), Kay Badger, Trent Larson, John O. Tolman (1), Tom Tolman, Dawna Beagley, Lola Tolman Beagley

MINUTES : Minutes of 8 Sept 2013 Executive Board Meeting were read by Lola T Beagley and approved by those present.

FINANCIAL REPORT: presented by Treasurer, Barbara L Tolman, and is attached. The report was approved by unanimous vote .

PRESIDENT’S MESSAGE/REMARKS: John advised that much more participation is needed from the youth in the family. The April Semi Annual meeting will be used to promote actions/activities for a comprehensive youth involving semi-annual meeting in October. Tom Tolman indicated that many youth visit the Tolman Family Group facebook page.

BUSINESS: John Tolman commented on the poor attendance at the October 2013 Semi-Annual meeting and asked for suggestions to improve the attendance. The following were mentioned:

1. Electronically announce the April meeting via emails and facebook
2. Kay Badger suggested a meeting/fair in the Bountiful Tabernacle focused on getting the youth interested in Thomas Tolman history.
3. Have an activity in the Tolman Park
4. Have a temple session in the morning.

Suggestion for a speaker for the April meeting was Jay Burrup who is in the Church History Research Dept. Kay Badger will check with him.

Loraine will speak on issues that she feels needs addressing

Need to schedule additional cleanup of the filing cabinets at the Center.

REPORTS OF BOARD MEMBERS:

Web Master – Trent Larson: Reminded the members that the list of passwords are in

the cabinets at the center. Suggested setting up video tape for the semi- annual meetings

Genealogist and Temple Work – Loraine T Pace :

1. She continues to scan pertinent documents retrieved from the filing cabinet cleanup

2. Received an email from Donavan Tolman in CA and is a descendant of Nathan Tolman.

3. Update on the Thomas Briggs journals- The hard copy is over 500 pages and covers time period of 1881 to 1909. It will be available on CD.

4. Still wrapping up loose ends on the “outside” lines. Much of research in England dead ends in 1500’s.

5. Church is making it much easier to do research from home with the digitizing of books.

Cyrus Line – Kay Badger: No report but would like copies of emails and will send

Loraine the Cyrus ged com.

Judson Line – Tonga Titcomb: not present

Benjamin Line – Mary Touchet: not present

Postcard and Magazine – Tom Tolman: Needs the magazine articles by March 1, 2014.

100-150 magazines are sent via email and 80 by regular mail.

NEXT MEETING:

ASSIGNMENTS:

Loraine will check with Mary and Tonge

Encourage all youth with who we have contact to come to the April meeting to discuss what they would like for the October meeting.

CLOSING PRAYER: Trent Larson  

May Executive Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Family Research Center-Bountiful

19 May 2013 6:30 pm

PRESIDING & CONDUCTING: John Tolman, President

OPENING PRAYER: Tricia Leslie

WELCOME: John Tolman, President

THOSE IN ATTENDANCE & VOLUNTEER HOURS: Glen Tonge (2); Tricia Leslie (2); John Tolman (18); Tom Tolman (2); Jake Howlett (lots); Melanie Howlett (lots); Douglas Jones (lots); Joan Tolman; Loraine T Pace (227); Barbara Tolman (5); Lola T Beagley (225)

Total: 479 (+lots)

MINUTES : 13 Jan 2013 Executive Board Meeting minutes read by Lola T Beagley; corrected (Ralph Mecham’s (“son” to “grandson”) and then approved by group.

FINANCIAL REPORT: presented by Treasurer, Barbara L Tolman, and is attached. The report was approved by unanimous vote

PRESIDENT’S MESSAGE/REMARKS:

The following try to meet weekly at the SLC Genealogy Library to do research as assigned by

Loraine T Pace: Loraine T Pace, John Tolman, Elese Elwood , Lola T Beagley

REPORTS OF BOARD MEMBERS:

Web Master – Trent Larson - no report

Genealogist and Temple Work – Loraine T Pace

1. Has sorted through the 11 drawers at the Family Center to discard unneeded documents. Has completed 7 of the 11 drawers. Many sheets just listed Mr & Mrs and 1 child

2. We are back to the 1500’s on the main Thomas Tolman lines. There is not enough information in the records to proceed further as the old records just lists a child’s name and birth date but not the parents.

3. Set the date of 22 June 2013 for the semi-annual meeting from 9:00 am to 1:00 pm. It is to be a workday at the Thomas Tolman Family Center to sort through the filing cabinets. Decided to sell the filing cabinets for $75.

4. As will be digitizing the pertinent documents. Douglas Jones suggested since everything is internet based perhaps the journals should be changed to PDFs

5. Need to think about closing the Thomas Tolman Organization and selling the facility. We are now an online generation and the physical facility is becoming obsolete. Payment of dues and donations have decreased dramatically over last 2 years. It was suggested to keep the house for just a rental but all the rental income goes back into the building and there is no profit bearing project.

Possibilities:

1. Donate the photos and historical documents to the Bountiful Museum that is currently in creation. Part of the museum will be an archival room.
2. Possible use of the funds from sale of the facility:

1. perpetual genealogy fund

2. funds for research

3. donate to the Bountiful Museum

4. donate to the Chesterfield Organization

6. Current Issues with the physical facility

1. Rain coming in onto the cabinets in the basement room. Tom Tolman indicated has a friend who can fix the leak, with flashing, as has nothing to do with the roofing
2. Roofing still needs to be replaced. The question was raised if we plan to sell the facility should we fix the roof. Probably a better option to fix the roof. The funds are available but will probably take most of the $11,000 plus balance. It was stated that the proceeds in the account do not come from the rental of the facility but has come the dues, donations and sale of the products (journals etc.)
3. Jake Howlett reported that often find dust/debris on top of the cabinets in the storage room but no moisture. It was determined that this is a result of an earlier flooding from the upstairs area, which has been fixed. The ceiling material was compromised by earlier flooding but should not be a problem, now.
4. Discussed the internet/phone connection in the facility. It was decided to keep it under the Tolman Organization. Jake Howlett will call Century Link to correct how the account is listed

7. Facility Rental:

1. Douglas Jones reported is moving from the upstairs apartment to West Valley City on June 15, 2013
2. Tricia Leslie reported that the Jones have made many improvement throughout the upstairs including the attic. The area has been well taken care of and is a credit to the Jones family
3. Tricia has a prospective renter (family from her ward) who can move in when the Jones move out. (Adam and Gwen Fisher). She related facts and findings about the family and it was decided to proceed with the rental of the upstairs apartment to this family.

Cyrus Line - no report

Judson Line – no report

Benjamin Line – no report

Postcard and Magazine – Tom Tolman: Eliminated the newsletter so won’t have any documents until the fall magazine.

NEXT MEETING: not determined

ASSIGNMENTS:

Tom Tolman will have repair work done on leak over the cabinets

Tom Tolman will get several quotes on replacing the roofing and get back to President in two weeks

Jake Howlett to contact Century Link on phone/internet account

CLOSING PRAYER: Glen Tonge

January Executive Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Family Research Center-Bountiful

Jan 13, 2013 6:30 pm

PRESIDING & CONDUCTING: John Tolman, President

OPENING PRAYER: Lola T Beagley

WELCOME & INTRODUCTIONS: John Tolman, President

THOSE IN ATTENDANCE & VOLUNTEER HOURS: Barbara Tolman –20 hrs; Loraine Pace- 185 hrs; Jacob Howlett; Tom Tolman-2 hrs; John Tolman-36 hrs; Kristie Pitts-6 hrs; Lola Beagley- 64 ½ hrs

MINUTES: Minutes of Aug 12, 2012 Executive Board Mtg read by Lola Beagley and approved by members.

.

FINANCIAL REPORT: Presented by Barbara L. Tolman. See attachment.

1. A suggestion was given by Loraine Pace that the surplus funds from the rental income be applied to the fund for replacement of the roof. It was agreed that a review would be done on previous surplus funds and they would be added to the roof fund.
2. Approval was given by Loraine Pace to continue paying Elese Elwood $100.00 a week through June 30, 2013, for genealogical research.

PREDIDENT’S MESSAGE/REMARKS: Congratulated Krisite and Robert Pitts who will leave shortly for a mission in the Philippines. No report on research this month.

OTHER: Completed temple cards left at the family Center are to be forwarded to Loraine Pace.

REPORTS OF BOARD MEMBERS:

Web Master – Trent Larson “attended” via Web cam from St. Croix, VI; no business

Genealogist and Temple Work – Loraine T Pace

1. Mentioned quote from Pres. Boyd K Packer regarding genealogy research:

“Every thought or word or act we direct at this sacred work is pleasing to the Lord. Every hour spent on genealogical research, however unproductive it appears, is worthwhile. It is pleasing to the Lord. It is our testimony to Him that we accept the doctrine of the resurrection and the plan of salvation. It draws us close to those who have gone before. It welds eternal links in family associations and draws us closer to him who is our Lord.” “The Holy Temple. P 25

2. A goal that is not written down is only a wish. Her goals:
   1. finish editing short histories
   2. sort and reorganize filing cabinets at the center
   3. evaluate contents of wooden drawers at the center
   4. wrap up the current lines she is working on
   5. edit the journals
3. Suggested goal for the board members is to ensure they have completed all their family group sheets. Then get 10 other family members to send in their sheets.
4. Provided an update on research on Jeremiah Mecham. She received a booklet from Ralph Mecham with recent research and that the research now will be done by his son, Owen Mecham.
5. Looking for a contact on the Holbrook line
6. Pray for help- Bore testimony of Lord’s help when reading the films that each time a frame appeared that was readable, it contained the last name that she was researching.

Cyrus Line -

1. Kristie Pitts suggested that a notice be posted on the Tolman Family Website that a replacement for her is needed on the Cyrus line.
2. Reported on successful on research on the Snow line.

Judson Line –

Benjamin Line –

Postcard and Magazine – Tom Tolman: 1. He will prepare the post card reminder for the

Family organization dues. It needs to be sent prior to release of the March

magazine. Loraine and Tom will confer on the message.

2. Tom announced that he is on the committee for celebration of the 150^th Anniversary of the Bountiful Tabernacle. He explained that Judson Tolman and Joseph Holbrook played an important part in proving the wood for the building. Ephraim and Jaren were also mentioned as participants at that time.

NEXT MEETING: February 10, 2013 at 6:30pm

ASSIGNMENTS:

CLOSING PRAYER: Kristie Pitts

October Semi-Annual Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Semi-annual Meeting

Family Research Center-Bountiful

Oct 20, 2012 1:00 pm

PRESIDING & CONDUCTING: John Tolman, President

OPENING PRAYER: Tonga Titcomb

WELCOME & INTRODUCTIONS: John Tolman, President

BUSINESS:

Discussion of getting young people to pay dues. Problems with the last magazine going out to all it should have on email.

THOSE IN ATTENDANCE & VOLUNTEER HOURS: 23 in attendance 147 hours

MINUTES :

FINANCIAL REPORT: presented by Treasurer, Barbara L Tolman, and is attached

RESEARCH REPORT: presented by Genealogist, Loraine Tolman Pace and is attached.

INTRODUCTION OF GUEST SPEAKER: Wife of Ben Baker

GUEST SPEAKERS: Ben Baker – working on Family Tree

Ben gave a whirlwind tour of Family Tree. He discussed the Learning Resources that are available, indexing, blogs and how to get help. A list of web sites was reviewed and is included with the minutes.

Right now to get into Family Tree you have to be invited but soon it will be available to everyone. He encouraged all to go to Family Tree training. These are some of the characteristics of Family Tree:

1. Replaces New Family Search
2. Ability to attach sources
3. Can edit data/relationships others contributed
4. Flag no-matching duplicate people
5. Provide justification for all changes
6. Change history-can restore previous edits

Ben then demonstrated how each one of these possibilities works.

Take some time to look over his presentation and handout. 

CLOSING PRAYER: Glen Tonge 

August Executive Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Sunday, August 12, 2012 at 6:30 PM

Bountiful Family Center

PRESIDING & CONDUCTING: John Tolman

HOURS (since June): 477 Hours (John Tolman - 48; Kristie Pitts - 12; Robert Pitts;Trent Larson - 2; Loraine Tolman Pace - 170; Barbara Tolman -9; Glen Tonge; Lola Tolman Beagley - 236)

THOSE IN ATTENDANCE: Loraine Pace, Barbara Tolman, Trent Larson, John Tolman, Lola Beagley, Kristie Pitts, Robert Pitts

BUSINESS . John Tolman advised:

1. that family home roof is in need of repairs

2. need ladder to check roof and rain gutters

3. that group continues working on verifying documentation at the genealogy library

INVOCATION: Glen Tonge

MINUTES READ BY: 

FINANCIAL REPORT: Barbara Tolman: everything still up-to-date financially

PRESIDENT’S MESSAGE OR REMARKS: John Tolman: we've still been going to the library on Mondays and we're still cleaning up our records.

WEB MASTER: Trent Larson will be joining future meetings , remotely, from St.Croix, VI. Noted that passwords for mail and on line accounts in cabinet in the home.

CYRUS LINE: Kristie T. Pitts reported not able to research right now but plant to renew efforts.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace: Advised on progress of research at the library; plans to have updates on histories for Trent; Ben Baker is helpful resource for Loraine; provided an update on the Mecham Family research; related that John's son, while in Annapolis, MD, met a Tolman from the Netherlands. Loraine received genealogy information from him and found similar information on immigrant ancestor, Thomas Tolman. Full report is attached

Publications: member not in attendance. Tom will need articles by end of Aug.

BENEDICTION: Robert Pitts

June Executive Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Sunday, June 10, 2012 at 6:30 PM

Bountiful Family Center

PRESIDING & CONDUCTING: John Tolman

HOURS (since March): 149

March Executive Meeting

 

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

March 11, 2012

PRESIDING & CONDUCTING: John Tolman

INVOCATION: Trent Larson

THOSE IN ATTENDANCE: Loraine Pace 175, Barbara Tolman 22, Trent Larson 1, Tonga S. Titcomb, John Tolman 32, Tom Tolman 4, Kristie Tolman 4, Janis Newton 2.

MINUTES READ BY: Janis T. Newton

FINANCIAL REPORT: Barbara Tolman

PRESIDENT’S MESSAGE OR REMARKS: John gave his first 20 years life history to his family for Christmas. He expressed how much they all really loved it. His goal is to finish the rest of his history by Christmas. He gave us a goal to work on our history and not put it off. .

• Host’s report:

• Business: Loraine will talk to Glenn Tonge about being released. Janis will be leaving on a mission and will need a replacement. Loraine has two possibilities; Lola Higly or Shirlene Tolman. Trent will be moving to St. Croix, Bahamas in August. It might be a possibility for him to continue from there. Tom passed around the list for Family Officers correction. Dues are down. Trent will call for donations on Facebook and Twitter. Do we as a family want to donate to the Bountiful Museum? A suggested amount was $5,000. Most were uncomfortable with this amount and using donation money for the project. Information will be included in the magazine about the museum and a way to contribute.

FACILITIES REPORT: Roof fund is still low. Tom will put in magazine a request for more donations. Roof should last another year.

REPORTS OF BOARD MEMBERS:

WEB MASTER; Trent Larson; Web page is under Thomas Tolman Family Group Organization.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace; John and Loraine are still going to Family History Library to verify dates. Loraine asked if we had any suggestions for a guest speaker for Semi-Annual meeting. She will address new sites that are becoming available and show on a screen how to access them. We will invite people to bring their own Laptop but not required

CYRUS LINE: Kristie T. Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Mary Touchet; Mary is still going though her mothers work. She is cataloguing the items. She suggested that we could use the Magazine to request for more information and pictures.

PUBLICATION EDITOR: Tom Tolman; Last call for; magazine articles; due March 13, 2012.

NEXT MEETING; SEMI-ANNUAL MEETING: April 21, 2012; 1:00 pm

BENEDICTION: Mary Touchet

January Executive Meeting

 

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

January 8, 2012

PRESIDING & CONDUCTING: John Tolman

INVOCATION: Glen Tonge

THOSE IN ATTENDANCE: John Tolman 12, Tom Tolman 2, Kristie Pitts 2.30, Trent Larson 30, Loraine T. Pace 320, Barbara Tolman 13, Glen Tong 0, Janis T. Newton 1.

MINUTES READ BY: Janis T. Newton

FINANCIAL REPORT: Barbara Tolman (Attached)

PRESIDENT’S MESSAGE OR REMARKS:

• Host’s report:

• Business:

FACILITIES REPORT:

REPORTS OF BOARD MEMBERS:

WEB MASTER: On going reporting of meetings. Form on website for getting in contact with us. In February, there is a Roots for Tech Conference. Trent will give a presentation; Sharing Documents and Pictures.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace (Attached)

CYRUS LINE:

JUDSON LINE:

BENJAMIN LINE:

GENEALOGIST:

TEMPLE READY:

PUBLICATION EDITOR: Tom Tolman, will work on large postcard. He will meet with Jake for printing of card and addresses. We will discontinue newsletter. Magazine will be sent out in March. Need to talk about the address problem.

OTHER; Glen Tonge, He found online a 9 generation chart from New Family Search. He will e-mail us the address.

NEXT MEETING: February 12, 2012

BENEDICTION: Trent Larson

_______________________________________________________

Financial Report of Thomas Tolman Family Organization

thru December 31st 2011

Prepared by Treasurer: Barbara L. Tolman

• Bank Operations using current year income:

Our present bank balance at 12/31/11 is very comparable to our bank balance at 12/31/10. There is only a small difference of just under $600.00 between them. This means that most of our 2011 expenses were funded by the income (rent, donations and sale of product) generated during the year.

• Self-Sustaining situation of Family Home:

Once again we have been able to keep the Family Home Self Sustaining for another year.

• Printing and Distribution of Family Magazine and Newsletter:

It only cost us $360.00 to print and distribute our Newsletters and Family Magazine this year. This is a great savings over the couple of thousand we used to spend just a few years ago.

• The State of our Finances:

I can guarantee that the books have been handled correctly and that I am adhering to general accepted accounting principles, (GAAP) so that we can all have confidence in our finances. The checking account is reconciled every month.

October Semi-Annual Meeting

  -->

THOMAS TOLMAN FAMILY ORGANIZATION

Semi-Annual Meeting October 15, 2011

Bountiful Family Center at 1:00 PM

PRESIDING: John Tolman

INVOCATION: Joan Tolman

THOSE IN ATTENDANCE: Barbara Tolman 20, Tom Tolman 12, Kathy Jones 80, Elese Elwood, Jessica Elwood, Bud Pace, Kristie T. Pitts 3, Jake Howlett, Beth Snider, Katie Madsen, Tonga S. Titcomb, Gerald O. Tolman, Ruth Ann Tolman Baker, Merrrola Black, Loraine Pace 280, Joan Tolman, Shirlene Tolman, Loraine Pace, John Tolman, Trent Larson 1, Janis T. Newton 3.

MINUTES READ BY: Janis Tolman Newton (Approved)

FINANCIAL REPORT: Barbara L. Tolman (Attached)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

FACILITIES REPORT: Tricia Leslie

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Dawine T, Mills Johnson

GENEALOGIST: Loraine Tolman Pace (Attached)

TEMPLE READY: Glen Tonge

PUBLICATION EDITOR: Tom Tolman

INTERNET REPORT: Trent Larson

GUEST SPEAKER: Blair Keddington: Project Manager: Family Search

They want to make the site more user friendly. Work together more as a family rather than working as one. He showed the history of Family Search from the beginning. Goal is to have all people able to use and work on system by mid-year 2012. He was very interesting and knowledgeable.

BENEDICTION: John Tolman

________________________________________

Research Report

A. Research Progress: 

• 1. We are close to wrapping up some lines (Belgraves, Strutts, Frosts, Taylors, etc.)
• 2. Harder to research in England in the early 1600s & 1500s, as records are so sketchy (christenings of children without mention of either parent) or damaged ( Earliest documented thus far are marriages of 12th gg parents John and Ellen Frost md. 25 Apr 1538 in Somerton, Suffolk, England and 12th ggparents Richard Belgrave and Elizabeth Hadelstone md. 25 Jan 1544, in Berkhampstead, Hertfordshire, England.

B. Editing of Journals of Thomas Briggs, father of Emma and Mary Ann Briggs who marry Jaren Tolman, son of Judson Tolman. (Slow, laborious process to make it readable)
 
C. As I listened to: Elder David A. Bednar, of the Quorum of the Twelve - Saturday afternoon Conference Session, I thought how pleased my father would be.    When I was a senior in high school my father got permission to teach genealogical research at the Bountiful Seminary as one of the class choicest for the seminary students. The success of those classes prompted him to prepare a proposed course outline to submit to the Church Education System for approval to have genealogy taught at other seminaries. I have a copy of that proposal. He believed long before Elder Bednar said it that the youth of the church should be doing family research and temple work. He felt most of us wait until we have one foot in the grave and the other on a banana peeling before we begin taking this work seriously. We had regular temple excursions as seminary students to do baptisms for the dead with our teachers doing the officiating. Others didn’t have father’s vision so, to my knowledge, the Bountiful Seminary was the only one to ever offer a class in genealogical research for the youth.
Elder Bednar:
“The youth of the rising generation have a key role to play in the work of salvation,
"...as members of Christ's restored Church, we have the covenant responsibility to search out our ancestors and provide for them the saving ordinances of the gospel....
"I now invite the attention of the young women and the young men and children of the rising generation as I emphasize the importance of the Spirit of Elijah in your lives today.
... Many of you may think family history work is to be performed primarily by older people," he said. "But I know of no age limit described in the scriptures or guidelines announced by Church leaders restricting this important service to mature adults. You are sons and daughters of God, children of the covenant and builders of the kingdom. You need not wait until you reach an arbitrary age to fulfill your responsibility to assist in the work of salvation for the human family....
"It is no coincidence that FamilySearch and other tools have come forth at a time when young people are so familiar with a wide range of information and communication technologies. Your fingers have been trained to text and tweet, to accelerate and advance the work of the Lord — not just to communicate quickly with your friends. The skills and aptitude evident among many young people today are a preparation to contribute to the work of salvation....
"My beloved young brothers and sisters, family history is not simply an interesting program or activity sponsored by the Church; rather, it is a vital part of the work of salvation and exaltation. You have been prepared for this day and to build up of the kingdom of God."
Church News • WEEK ENDING OCTOBER 8,2011
 

• 1. Parents and leaders, please help your children and youth to learn about and experience the Spirit of Elijah. But do not overly program this endeavor or provide too much detailed information or training. Invite young people to explore, to experiment, and to learn for themselves
• 2. Any young person can do what I am suggesting, using the modules available at
• lds.org/familyhistoryyouth.
• 3. Commit yourself to using research logs, and to documenting AS YOU GO! (It is a
• challenge even to do it later the same day, if adequate notes have not been taken.) Apply the Genealogical Proof Standard to at least one family and decide if it helps enough to
• continue using it...(especially important to use with immigrant ancestor)
• 4. Use new.familysearch to get leads and for checking and completing temple work
• 5. Use familysearch to find resources to prove the records you are working on so our records are true and acceptable to the Lord.

Closing: Recent experience in library finding father, who seemed too old to be father of William Taylor and father of John Taylor.

August Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

August 28, 2011

PRESIDING: John Tolman

INVOCATION: Tom Tolman

THOSE IN ATTENDANCE: Loraine Pace 346.50, Barbara Tolman 14, Trent Larson 10, Mary Touchet, Kristie Pitts 4, Tom Tolman 2, John Tolman 18, Tonga Titcomb 3, Tricia Leslie 1, Glen Tonga 10, Janis T. Newton 3.5

MINUTES READ BY: Janis Newton

FINANCIAL REPORT: Barbara Tolman: She should go ahead and pay Tax and Insurance Bill. (Attached)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

• Johns report:

• Business:

FACILITIES REPORT: Tricia Leslie: Facility is running great. Super families are renting from us. They answer letters, phone and keep the facility clean. The backyard looks really nice with their improvements. Downstairs renters bought a new dishwasher at their own expense. They are looking for a dryer. We will authorize up to $300.00 for a dryer. A reminder; that the roof will soon need to be repaired. She feels it will last through this winter.

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts: Not much activity. We are doing temple names. Article: Writing Personal Histories.

JUDSON LINE: Tonga Titcomb: Sisters son wants to help.

BENJAMIN LINE: Dawine T, Mills Johnson: Mary Touchet will be taking her place while she is on a mission. She is working on catalog and on Benjamin Hewett Book.

GENEALOGIST: Loraine Pace: (Attached)

TEMPLE READY: Glen Tonge: No names created. He is working on file. He has finished his two volume book and it has been published; it is also on a CD. Books are available for purchase for $60.00 per volume; CDs are $2.00.

PUBLICATION EDITOR: Tom Tolman: Articles from each VP due 09/02/11.

INTERNET REPORT: Trent Larson: New Hosting is $84.00 a year. Thomas.tolmanfamily.org name of account. His passwords will be give to Loraine and put in an envelope here at the home.

NEXT MEETING: Semi-Annual Meeting: October 15, 2011

BENEDICTION: Kristie Pitts

_________________________________________

 Genealogy Report

Loraine Tolman Pace

A. Research Progress:

• 1. We are close to wrapping up two or three lines (Belgraves, Strutts, Frosts)
• 2. Harder to researching descending generations in England as records are so sketchy in the 1500s

B. Elese Report:

• 1. Flagg Line is also close to completion in the United States
• 2. We still need to work on England data for the Flagg line 
• 3. Continuation of training is going well - She is teaching me some things on the internet

C. Report from Jerry Tolman (Research Committee) Called him in California

• 1. Working on descendants of Thomas Tolman who do not bear the Tolman name and is in the 5th generation. 
• 2. Going to do some census searched on the Brannens and Bishops for Lucy

D. Journals and histories: Jaren Tolman, Thomas Briggs, and various small histories.
E. Email contacts:

• 1. Respond to emails/inquiries - weekly Face Book - who responds to that Website - Trent 
• 2. Enhance the descriptions of what is online - more digital excerpts or images 
• 3. How about putting semi-annual meetings on a conference call number 
• 4. If want younger generation to pay dues - we need more financial transparency.

F. When will Linda Smith be back?
G. Research and temple work? We do the research and someone else does temple work from extraction.
H. Organization of Research Center. (Catch up on hard copies in cabinets, etc) 

 

June Board Meeting

Bountiful Family Center at 6:30 PM

June 26, 2011

PRESIDING: John Tolman

INVOCATION: Trent Larson

THOSE IN ATTENDANCE: John Tolman, Tom Tolman 12, Trent Larson 100, Loraine Pace, Barbara Tolman 15,Glen Tonge 50, Janis Newton 2.

MINUTES READ BY: Janis Newton

FINANCIAL REPORT: Barbara Tolman: OurTax Exempt was revoked. Questions were asked; Is it necessary to be Non Profit? Does it count net profit including or excluding expenses? Tom will check with Ralph. It will cost a lot to get it back. We should continue to deposits checks and cash. There is a summary attached along with financial report.

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

• Johns report:

• Business: Jacob and Melanine Howlett live downstairs.

FACILITIES REPORT: Tricia Leslie (Absent)

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts (Absent)

JUDSON LINE: Tonga Titcomb (Absent)

BENJAMIN LINE: Dawine T, Mills Johnson (Absent)

GENEALOGIST: Loraine Tolman Pace: Mike Tolman wants T-Shirts or other items for sale. Our main purpose is research. Mike want more information on how the money is spent etc. He has asked what he can do to help. (UPDATE: We got the impression Mike wasn't interest in research, but Mike says that's not the case.) He will be asked to do an article for the next newsletter. She will focus on the main lines. She has experienced the Windows of Heaven opening up. God helps her see and helps her mind be clear to do what she needs to do to make the work go forward! (Attached)

TEMPLE READY: Glen Tonge

PUBLICATION EDITOR: Tom Tolman: He will order 1 dozen Holbrook C-D’s.

INTERNET REPORT: Trent Larson: He reported on the website that you can now download the Tolman Genealogy to your own computers, etc.

NEXT MEETING: August 21, 2011 6:30

BENEDICTION: Loraine Tolman Pace

Subscribe to Our Data and Histories

We're pleased to announce the next stage of sharing our genealogy files with everyone.  We have always offered our well-researched genealogy for the asking; now we are making it available so that you can automatically get the latest data whenever we publish updates.  You can find instructions here.

I'm available to help anyone and everyone with this; you'll find my phone number on that page with the instructions.  Personally, I'm excited about sharing family data... not only can you get our Tolman family information automatically, but there are ways to share your own files directly with your family.  I look forward to working together on this information with trusted groups of people.

Cheers!
Trent

April Semi-Annual Meeting

Semi-Annual Meeting April 30, 2011

Bountiful Family Center at 6:30 PM

PRESIDING: John O. Tolman

INVOCATION: Tricia T. Leslie

THOSE IN ATTENDANCE: Kristi Pitts, John Tolman 48, Joan Tolman, Patricia Tolman, Tricia T. Leslie, Loraine T. Pace 456, Ann Call, Tom Tolman 20, Bud Pace, Donna Holt, Barbara Tolman 30, Rulon Cushing, Wendy C. Taylor, Clyde S. Knighton, Roger Cushing, Meriola Black, Sandra Keeler, Janis Newton 4.

MINUTES READ BY: Janis Newton (Date of minutes, approved, changes noted)

FINANCIAL REPORT: Barbara Tolman (Date of report, prepared by, revenues, and expenditures noted)

FACILITIES REPORT: Tricia Leslie The home is well cared for by Doug Jones and new tenent ?

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts: Her sister is on a mission in Austin Texas with her husband. He is an Institute Instructor on the campus of University of Austin. She does a lot of instruction on how to do genealogy work. She has worked with Loraine and does an excellent job. Loraine is anxious to have her back. They return January 2012.

JUDSON LINE: Tonga Titcomb: Has spent time with a number of family members and has received a lot of information and is still working on it.

BENJAMIN LINE: Dawine T, Mills Johnson

GENEALOGIST: Loraine Tolman Pace: She presented a timeline of the Tolman Genealogy Home development. She showed how some of the projects she is working on looks. She bore her testimony that if we help our Heavenly Father with his children He will help us with our children. (Attached)

TEMPLE READY: Glen Tonge Donna Hold has Temple Ready Cards.

PUBLICATION EDITOR: Tom Tolman: E-mailing publications saving a lot of money. Magazine is mailed once a year. Newsletter is mailed twice a year. He is still working on postcard that will be sent. He presented the Mabey family records to be added to the Tolman Archives. His goal is that he would like to see the next generation, get involved with the family genealogy program. Bountiful Days parade chairman is looking to see if our family would like to present a float for the parade. He will look for a chairman. Wendy Cushing would like to help. She works for a construction company and has access to a trailer.

OTHER BUSINESS: Ann Dibble Call has just started working on Genealogy. She would like any information on Jane McDaniel Stoker, John McDaniel or McDonald, Aibiah McCarley or McCauley.

ASSIGNMENTS:

NEXT MEETING:

BENEDICTION: Bud Pace

Refreshments served.

January Board Meeting

 

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM on January 23, 2011

PRESIDING: John Tolman

INVOCATION: Kristie Pitts

THOSE IN ATTENDANCE & Volunteer Hours: Janis T. Newton 3, Tonga S. Titcomb, John Tolman 8, Kristie Pitts 3, Robert Pitts 3, Loraine Pace 50, Barbara Tolman 20, Tricia Leslie 3.5, Andrew Pace 2, Douglas Jones 15, Trent Larson 1.

MINUTES READ BY: Janis T. Newton Changes were made to previous minutes.

FINANCIAL REPORT: Barbara Tolman Testified of the blessings when serving the Lord, praying constantly with a sincere heart. (Attached)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

• Johns report:

• Business: (tenants and semi-annual meeting)

FACILITIES REPORT: Tricia Leslie Upstairs levelors in bedroom and laundry room need replacing. It was approved to replace immediately. Stairs to attic need a rail. It was approved to have one installed. Kathy will be given a key. Phone will be answered by Drew and Kathy. Drew will handle the messages and prepare orders that are received. Barbara will mail the orders. She will come once a week.

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts Loa Clark’s son died. She was loaned a book from one of her students containing the history of Jerry Jones. It also is a history of the valley and Jazz. A copy is also here at the home.

JUDSON LINE: Tonga Titcomb The two families she was going to meet with in December cancelled appointment. She has three appointments with others this month.

BENJAMIN LINE: Dawine T, Mills Johnson (Absent)

GENEALOGIST: Loraine Tolman Pace Loraine has enlisted Elese Pace Elwood to help do research. She would like to pay her for her endeavors. She is also in training to do all that Lorraine works on. It was approved to pay her $100.00 a month for six months and then we will re-evaluate.

TEMPLE READY: Glen Tonge He is working on the Nathan Tolman line to enter temple dates.

PUBLICATION EDITOR: Tom Tolman He will meet with Jean Bown in two weeks and review Thomas Briggs Books and Diaries. He will have Carr Printing do a 6x9 color postcard. It will be sent by regular mail instead of bulk, due to the low number of mailings, this way becomes more economical; at a cost of 18 cents per card.

INTERNET REPORT: Trent Larson He will send e-mail address’ for all family members to Tom Tolman. He will change Web Hosting from Robert Tolman to Tolman family.org. It will cost $75.00 a year. This was approved. Let Trent know if we need more back-up. He will stay on top of new technology as it becomes available.

OTHER BUSINESS:

ASSIGNMENTS:

NEXT MEETING: February 13, 2011; 6:30. Loraine will come at 6:00 and teach those who would like to learn more about documenting the living.

BENEDICTION: Drew Pace

November Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting November 14, 2010

Bountiful Family Center at 6:30 PM

PRESIDING: John O. Tolman

INVOCATION: Glen Tonge

THOSE IN ATTENDANCE & VOLUNTEER HOURS: Tonga S. Titcomb, John O. Tolman 46, Tom Tolman 4, Kristie T. Pitts 6, Glen Tonge 36, Loraine Pace 360, Barbara Tolman 12, Andrew Pace, Janis Newton 3.

MINUTES READ BY: Janis Newton

FINANCIAL REPORT: Barbara Tolman On line bill paying awesome! (Attached)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

Johns report:

Dawnine Mills’ mother passed away. Viewing Tuesday night @ Leavitts Aulterest, 36^th street, Ogden, Utah, Funeral 1:30 church, 1288 West 1300 North, Clinton, Utah; Lorraine will take flowers to funeral representing the family. Give invoice to Barbara

Our magazine should ask for donations for the roof of the home. Special column in the financial report for donations.

• Business: (tenants and semi-annual meeting)

Neighbors trees hanging in our yard taken care of.

Cement pad in back taken care of.

Insurance for home will be Auto Owners Insurance; Premium $688.02; Paid

Lights that are out in front of home need to be fixed; Drew will take care of this.

The main floor apartment bathroom needs seals on sink and toilet seat broken; Drew will take care of this.

Everything else is working fine on the home.

Drew will be moving out of the main floor apartment. He will stay until renter is found. Tricia has been notified. Kathy may have a friend from Texas who might want to move in. E-mail will be sent to advertize availability of apartment.

FACILITIES REPORT: Tricia Leslie

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts; She will beg, again for dues, donations, and documentation for family in the Christmas Cards that she sends out

JUDSON LINE: Tonga Titcomb; She has made appointments with two families. Cleon Bergeson has called. He would love to do family names when he goes to the temple. We will have some for him soon. Lorraine will give names to Donna Holt. She keeps track of where the names go and when they return.

BENJAMIN LINE: Dawine T, Mills Johnson Absent

GENEALOGIST: Loraine Tolman Pace (Attached)

TEMPLE READY: Glen Tonge There will not be the volume of names as before.

PUBLICATION EDITOR: Tom Tolman

In the newsletter we will ask for donations for the roof.

Newsletter will be sent out in January. 1800 on mailing list.

We need membership money! Suggestions were made;

• Postcard with pertinent information on it, half sheet cardstock, color.
• Down size newsletter
• Pay dues on line
• Phone numbers & call
• Email monthly; Face Book, Twitter

Tom will create a rough draft and send to Lorraine, half page, cardstock, postcards; cost for mailing and pick up returned mail.

INTERNET REPORT: Trent Larson

OTHER BUSINESS:

ASSIGNMENTS:

NEXT MEETING: January 16, 2011

BENEDICTION: Tonya Titcomb

October Semi-Annual Meeting

Semi-Annual Meeting October 16, 2010

Bountiful Family Center at 6:30 PM

PRESIDING: President John O. Tolman.

INVOCATION: Tonga Titcomb

MINUTES READ BY: Kristie Tolman Pitts (Date of minutes, approved, changes noted)

FINANCIAL REPORT: Barbara Tolman (Date of report, prepared by, revenues, and expenditures noted) We have been able to operate on income this year, so the balance is as it was at the first of the year at over $9,000.00. We have also paid for the concrete work with income. We have also been able to save money by using the internet to send out the magazine. In addition, we also have been ahead by just under $2,000.00 on the rent this year for research money. Our financial records all balance with the bank. We use accepted accounting principles and our balance now is about $11,000.00

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

• Johns Remarks: John talked about the status of the house in terms of upkeep, mentioning the completed concrete project, and tree trimming, and repairs to the roof. He stated the roof will need to be replaced in the future, and that the cost for that would be around $10,000.00 to $15,000.00.

• Business: (tenants and semi-annual meeting)

FACILITIES REPORT: Tricia Leslie

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Dawine T, Mills Johnson

GENEALOGIST: Loraine Tolman Pace: Loraine mentioned several cousins who have died recently, and the fact that she attended the funeral of Stanley Earl Tolman that very day. She talked about the important role played by the Tolman center in serving as a caretaker for journals, pictures, etc. It is important that we take care of the center. She has been working on editing the Thomas Briggs’ journals. It is difficult job with the spelling problems, and is taking a great a deal of time. The journals have great detail and the project will be very worthwhile when done. Loraine is researching 70 surnames on our ancestral lines. These lines cross the waters to England in the early 1600’s or late 1500’s. We have a distinct place in England for all but 5 of the 70 surnames. We have gone as far as we can go on some of the lines.

There are three scenarios on Thomas Tolman in New Family Search. This continues to be a very difficult problem. We are trying to clean up the information on all ancestors of Nathan on down. We still have lots of work to do. We need younger members of the family to get involved. Research is now geared to the younger generation on the computers etc. We desperately need more help. There continues to be a problem of multiplying errors in the records. This is easy to do with one wrong choice. Loraine then bore her testimony of the work.

TEMPLE READY: Glen Tonge

PUBLICATION EDITOR: Tom Tolman

OTHER BUSINESS: Special Guest Randy Sellers was introduced by Glen Tonge. Brother Sellers is considered Mr. Genealogy in Glen’s stake. He is a CPA who owns a bank and a number of other businesses. He is a Certified Professional Genealogist and the Gospel Doctrine, and Genealogy teacher in Glen’s ward.

Brother Sellers talked about using different research techniques that the traditional, using younger people in the research. He showed the group assembled how he could find and use birth and marriage records in as little as 25 minutes on a computer to do the work that would take hours otherwise. He gave important tips on what do look for in the records. Using this method, there are shorter, easier projects for young people to do that can be done at home. He talked about the use of extracted records, and said that indexes that are coming that are revolutionizing research.

ASSIGNMENTS:

NEXT MEETING:

BENEDICTION: Tom Tolman

September Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION
Executive Board Meeting September 12, 2010
Bountiful Family Center at 6:30 PM

PRESIDING:
John Tolman
INVOCATION:
Tom Tolman
THOSE IN ATTENDANCE & VOLUNTEER HOURS: John O. Tolman 32, Tonga
S. Titcomb, Glen Tonga 30, Janis Newton 2, Barbara Tolman 7, Tom Tolman 6.

MINUTES READ BY:

Barbara Tolma Barbara will show up to date report from April
Meeting to now for the Semi-Annual Meeting. (Attached)

FINANCIAL REPORT:

Janis Newton

PRESIDENT’S MESSAGE OR REMARKS:

v Business: (tenants and semi-annual meeting)

FACILITIES REPORT: Tricia Leslie
• Bill for cement pad. Invoice turned in by Tom Tolman. Looks Great
• We need Insurance as soon as possible. John has three bids;
o Auto Owners Insurance Company
Tebbs Brothers Insurance Company Group I
2014 East 6200 South
Salt Lake City, Utah 84121-2268
Deductable $1,000 ($688.02)
Auto Owner Insurance Company (Tebbs)
Deductable $500 ($717.33)
United Insurance Group
Deductable $1,000 ($641.00)
• Voted for Tebbs Company Group I
Deductable $1,000 ($688.02)
• The tree in top north corner of property is leaning against garage. It should be
trimmed back. It is the neighbors tree. Tricia Leslie will talk with neighbors about
how to handle this.

REPORTS OF BOARD MEMBERS:

CYRUS LINE:

JUDSON LINE:

BENJAMIN LINE: Dawine T, Mills Johnson Absent

GENEALOGIST:

Kristie Tolman Pitts Absent

Tonga Titcomb Continues to work on the line.

Loraine Tolman Pace Absent Loraine will teach a class at

Semi-Annual Meeting. Suggestion was made that perhaps family group sheets could be
given out then for people to input in to New Family Search. Tom said that Loraine was
given a family picture of Judson Tolman. She had the picture fixed up. To frame would
cost $300. Options for picture.
• Frame and sell for $600- $800.
• Frame and donate to Bountiful Museum

TEMPLE READY: Glen Tonge “New Family Search” many duplicates.

PUBLICATION EDITOR:
Tom Tolman Magazines ready to publish
and mail. Monday will be the mailing date if anyone would like to come and help.

INTERNET REPORT:

OTHER BUSINESS:

Trent Larson Absent

NEXT MEETING: October 16, 2010, 12:00 class, 1:00 Meeting

BENEDICTION: Barbara Tolman