October Semi-Annual Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Semi-annual Meeting

Family Research Center-Bountiful

Oct 20, 2012 1:00 pm

PRESIDING & CONDUCTING: John Tolman, President

OPENING PRAYER: Tonga Titcomb

WELCOME & INTRODUCTIONS: John Tolman, President

BUSINESS:

Discussion of getting young people to pay dues. Problems with the last magazine going out to all it should have on email.

THOSE IN ATTENDANCE & VOLUNTEER HOURS: 23 in attendance 147 hours

MINUTES :

FINANCIAL REPORT: presented by Treasurer, Barbara L Tolman, and is attached

RESEARCH REPORT: presented by Genealogist, Loraine Tolman Pace and is attached.

INTRODUCTION OF GUEST SPEAKER: Wife of Ben Baker

GUEST SPEAKERS: Ben Baker – working on Family Tree

Ben gave a whirlwind tour of Family Tree. He discussed the Learning Resources that are available, indexing, blogs and how to get help. A list of web sites was reviewed and is included with the minutes.

Right now to get into Family Tree you have to be invited but soon it will be available to everyone. He encouraged all to go to Family Tree training. These are some of the characteristics of Family Tree:

1. Replaces New Family Search
2. Ability to attach sources
3. Can edit data/relationships others contributed
4. Flag no-matching duplicate people
5. Provide justification for all changes
6. Change history-can restore previous edits

Ben then demonstrated how each one of these possibilities works.

Take some time to look over his presentation and handout. 

CLOSING PRAYER: Glen Tonge 

August Executive Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Sunday, August 12, 2012 at 6:30 PM

Bountiful Family Center

PRESIDING & CONDUCTING: John Tolman

HOURS (since June): 477 Hours (John Tolman - 48; Kristie Pitts - 12; Robert Pitts;Trent Larson - 2; Loraine Tolman Pace - 170; Barbara Tolman -9; Glen Tonge; Lola Tolman Beagley - 236)

THOSE IN ATTENDANCE: Loraine Pace, Barbara Tolman, Trent Larson, John Tolman, Lola Beagley, Kristie Pitts, Robert Pitts

BUSINESS . John Tolman advised:

1. that family home roof is in need of repairs

2. need ladder to check roof and rain gutters

3. that group continues working on verifying documentation at the genealogy library

INVOCATION: Glen Tonge

MINUTES READ BY: 

FINANCIAL REPORT: Barbara Tolman: everything still up-to-date financially

PRESIDENT’S MESSAGE OR REMARKS: John Tolman: we've still been going to the library on Mondays and we're still cleaning up our records.

WEB MASTER: Trent Larson will be joining future meetings , remotely, from St.Croix, VI. Noted that passwords for mail and on line accounts in cabinet in the home.

CYRUS LINE: Kristie T. Pitts reported not able to research right now but plant to renew efforts.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace: Advised on progress of research at the library; plans to have updates on histories for Trent; Ben Baker is helpful resource for Loraine; provided an update on the Mecham Family research; related that John's son, while in Annapolis, MD, met a Tolman from the Netherlands. Loraine received genealogy information from him and found similar information on immigrant ancestor, Thomas Tolman. Full report is attached

Publications: member not in attendance. Tom will need articles by end of Aug.

BENEDICTION: Robert Pitts

June Executive Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Sunday, June 10, 2012 at 6:30 PM

Bountiful Family Center

PRESIDING & CONDUCTING: John Tolman

HOURS (since March): 149

March Executive Meeting

 

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

March 11, 2012

PRESIDING & CONDUCTING: John Tolman

INVOCATION: Trent Larson

THOSE IN ATTENDANCE: Loraine Pace 175, Barbara Tolman 22, Trent Larson 1, Tonga S. Titcomb, John Tolman 32, Tom Tolman 4, Kristie Tolman 4, Janis Newton 2.

MINUTES READ BY: Janis T. Newton

FINANCIAL REPORT: Barbara Tolman

PRESIDENT’S MESSAGE OR REMARKS: John gave his first 20 years life history to his family for Christmas. He expressed how much they all really loved it. His goal is to finish the rest of his history by Christmas. He gave us a goal to work on our history and not put it off. .

• Host’s report:

• Business: Loraine will talk to Glenn Tonge about being released. Janis will be leaving on a mission and will need a replacement. Loraine has two possibilities; Lola Higly or Shirlene Tolman. Trent will be moving to St. Croix, Bahamas in August. It might be a possibility for him to continue from there. Tom passed around the list for Family Officers correction. Dues are down. Trent will call for donations on Facebook and Twitter. Do we as a family want to donate to the Bountiful Museum? A suggested amount was $5,000. Most were uncomfortable with this amount and using donation money for the project. Information will be included in the magazine about the museum and a way to contribute.

FACILITIES REPORT: Roof fund is still low. Tom will put in magazine a request for more donations. Roof should last another year.

REPORTS OF BOARD MEMBERS:

WEB MASTER; Trent Larson; Web page is under Thomas Tolman Family Group Organization.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace; John and Loraine are still going to Family History Library to verify dates. Loraine asked if we had any suggestions for a guest speaker for Semi-Annual meeting. She will address new sites that are becoming available and show on a screen how to access them. We will invite people to bring their own Laptop but not required

CYRUS LINE: Kristie T. Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Mary Touchet; Mary is still going though her mothers work. She is cataloguing the items. She suggested that we could use the Magazine to request for more information and pictures.

PUBLICATION EDITOR: Tom Tolman; Last call for; magazine articles; due March 13, 2012.

NEXT MEETING; SEMI-ANNUAL MEETING: April 21, 2012; 1:00 pm

BENEDICTION: Mary Touchet

January Executive Meeting

 

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

January 8, 2012

PRESIDING & CONDUCTING: John Tolman

INVOCATION: Glen Tonge

THOSE IN ATTENDANCE: John Tolman 12, Tom Tolman 2, Kristie Pitts 2.30, Trent Larson 30, Loraine T. Pace 320, Barbara Tolman 13, Glen Tong 0, Janis T. Newton 1.

MINUTES READ BY: Janis T. Newton

FINANCIAL REPORT: Barbara Tolman (Attached)

PRESIDENT’S MESSAGE OR REMARKS:

• Host’s report:

• Business:

FACILITIES REPORT:

REPORTS OF BOARD MEMBERS:

WEB MASTER: On going reporting of meetings. Form on website for getting in contact with us. In February, there is a Roots for Tech Conference. Trent will give a presentation; Sharing Documents and Pictures.

GENEALOGIST & TEMPLE WORK: Loraine T. Pace (Attached)

CYRUS LINE:

JUDSON LINE:

BENJAMIN LINE:

GENEALOGIST:

TEMPLE READY:

PUBLICATION EDITOR: Tom Tolman, will work on large postcard. He will meet with Jake for printing of card and addresses. We will discontinue newsletter. Magazine will be sent out in March. Need to talk about the address problem.

OTHER; Glen Tonge, He found online a 9 generation chart from New Family Search. He will e-mail us the address.

NEXT MEETING: February 12, 2012

BENEDICTION: Trent Larson

_______________________________________________________

Financial Report of Thomas Tolman Family Organization

thru December 31st 2011

Prepared by Treasurer: Barbara L. Tolman

• Bank Operations using current year income:

Our present bank balance at 12/31/11 is very comparable to our bank balance at 12/31/10. There is only a small difference of just under $600.00 between them. This means that most of our 2011 expenses were funded by the income (rent, donations and sale of product) generated during the year.

• Self-Sustaining situation of Family Home:

Once again we have been able to keep the Family Home Self Sustaining for another year.

• Printing and Distribution of Family Magazine and Newsletter:

It only cost us $360.00 to print and distribute our Newsletters and Family Magazine this year. This is a great savings over the couple of thousand we used to spend just a few years ago.

• The State of our Finances:

I can guarantee that the books have been handled correctly and that I am adhering to general accepted accounting principles, (GAAP) so that we can all have confidence in our finances. The checking account is reconciled every month.

October Semi-Annual Meeting

  -->

THOMAS TOLMAN FAMILY ORGANIZATION

Semi-Annual Meeting October 15, 2011

Bountiful Family Center at 1:00 PM

PRESIDING: John Tolman

INVOCATION: Joan Tolman

THOSE IN ATTENDANCE: Barbara Tolman 20, Tom Tolman 12, Kathy Jones 80, Elese Elwood, Jessica Elwood, Bud Pace, Kristie T. Pitts 3, Jake Howlett, Beth Snider, Katie Madsen, Tonga S. Titcomb, Gerald O. Tolman, Ruth Ann Tolman Baker, Merrrola Black, Loraine Pace 280, Joan Tolman, Shirlene Tolman, Loraine Pace, John Tolman, Trent Larson 1, Janis T. Newton 3.

MINUTES READ BY: Janis Tolman Newton (Approved)

FINANCIAL REPORT: Barbara L. Tolman (Attached)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

FACILITIES REPORT: Tricia Leslie

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Dawine T, Mills Johnson

GENEALOGIST: Loraine Tolman Pace (Attached)

TEMPLE READY: Glen Tonge

PUBLICATION EDITOR: Tom Tolman

INTERNET REPORT: Trent Larson

GUEST SPEAKER: Blair Keddington: Project Manager: Family Search

They want to make the site more user friendly. Work together more as a family rather than working as one. He showed the history of Family Search from the beginning. Goal is to have all people able to use and work on system by mid-year 2012. He was very interesting and knowledgeable.

BENEDICTION: John Tolman

________________________________________

Research Report

A. Research Progress: 

• 1. We are close to wrapping up some lines (Belgraves, Strutts, Frosts, Taylors, etc.)
• 2. Harder to research in England in the early 1600s & 1500s, as records are so sketchy (christenings of children without mention of either parent) or damaged ( Earliest documented thus far are marriages of 12th gg parents John and Ellen Frost md. 25 Apr 1538 in Somerton, Suffolk, England and 12th ggparents Richard Belgrave and Elizabeth Hadelstone md. 25 Jan 1544, in Berkhampstead, Hertfordshire, England.

B. Editing of Journals of Thomas Briggs, father of Emma and Mary Ann Briggs who marry Jaren Tolman, son of Judson Tolman. (Slow, laborious process to make it readable)
 
C. As I listened to: Elder David A. Bednar, of the Quorum of the Twelve - Saturday afternoon Conference Session, I thought how pleased my father would be.    When I was a senior in high school my father got permission to teach genealogical research at the Bountiful Seminary as one of the class choicest for the seminary students. The success of those classes prompted him to prepare a proposed course outline to submit to the Church Education System for approval to have genealogy taught at other seminaries. I have a copy of that proposal. He believed long before Elder Bednar said it that the youth of the church should be doing family research and temple work. He felt most of us wait until we have one foot in the grave and the other on a banana peeling before we begin taking this work seriously. We had regular temple excursions as seminary students to do baptisms for the dead with our teachers doing the officiating. Others didn’t have father’s vision so, to my knowledge, the Bountiful Seminary was the only one to ever offer a class in genealogical research for the youth.
Elder Bednar:
“The youth of the rising generation have a key role to play in the work of salvation,
"...as members of Christ's restored Church, we have the covenant responsibility to search out our ancestors and provide for them the saving ordinances of the gospel....
"I now invite the attention of the young women and the young men and children of the rising generation as I emphasize the importance of the Spirit of Elijah in your lives today.
... Many of you may think family history work is to be performed primarily by older people," he said. "But I know of no age limit described in the scriptures or guidelines announced by Church leaders restricting this important service to mature adults. You are sons and daughters of God, children of the covenant and builders of the kingdom. You need not wait until you reach an arbitrary age to fulfill your responsibility to assist in the work of salvation for the human family....
"It is no coincidence that FamilySearch and other tools have come forth at a time when young people are so familiar with a wide range of information and communication technologies. Your fingers have been trained to text and tweet, to accelerate and advance the work of the Lord — not just to communicate quickly with your friends. The skills and aptitude evident among many young people today are a preparation to contribute to the work of salvation....
"My beloved young brothers and sisters, family history is not simply an interesting program or activity sponsored by the Church; rather, it is a vital part of the work of salvation and exaltation. You have been prepared for this day and to build up of the kingdom of God."
Church News • WEEK ENDING OCTOBER 8,2011
 

• 1. Parents and leaders, please help your children and youth to learn about and experience the Spirit of Elijah. But do not overly program this endeavor or provide too much detailed information or training. Invite young people to explore, to experiment, and to learn for themselves
• 2. Any young person can do what I am suggesting, using the modules available at
• lds.org/familyhistoryyouth.
• 3. Commit yourself to using research logs, and to documenting AS YOU GO! (It is a
• challenge even to do it later the same day, if adequate notes have not been taken.) Apply the Genealogical Proof Standard to at least one family and decide if it helps enough to
• continue using it...(especially important to use with immigrant ancestor)
• 4. Use new.familysearch to get leads and for checking and completing temple work
• 5. Use familysearch to find resources to prove the records you are working on so our records are true and acceptable to the Lord.

Closing: Recent experience in library finding father, who seemed too old to be father of William Taylor and father of John Taylor.

August Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

Bountiful Family Center at 6:30 PM

August 28, 2011

PRESIDING: John Tolman

INVOCATION: Tom Tolman

THOSE IN ATTENDANCE: Loraine Pace 346.50, Barbara Tolman 14, Trent Larson 10, Mary Touchet, Kristie Pitts 4, Tom Tolman 2, John Tolman 18, Tonga Titcomb 3, Tricia Leslie 1, Glen Tonga 10, Janis T. Newton 3.5

MINUTES READ BY: Janis Newton

FINANCIAL REPORT: Barbara Tolman: She should go ahead and pay Tax and Insurance Bill. (Attached)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

• Johns report:

• Business:

FACILITIES REPORT: Tricia Leslie: Facility is running great. Super families are renting from us. They answer letters, phone and keep the facility clean. The backyard looks really nice with their improvements. Downstairs renters bought a new dishwasher at their own expense. They are looking for a dryer. We will authorize up to $300.00 for a dryer. A reminder; that the roof will soon need to be repaired. She feels it will last through this winter.

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts: Not much activity. We are doing temple names. Article: Writing Personal Histories.

JUDSON LINE: Tonga Titcomb: Sisters son wants to help.

BENJAMIN LINE: Dawine T, Mills Johnson: Mary Touchet will be taking her place while she is on a mission. She is working on catalog and on Benjamin Hewett Book.

GENEALOGIST: Loraine Pace: (Attached)

TEMPLE READY: Glen Tonge: No names created. He is working on file. He has finished his two volume book and it has been published; it is also on a CD. Books are available for purchase for $60.00 per volume; CDs are $2.00.

PUBLICATION EDITOR: Tom Tolman: Articles from each VP due 09/02/11.

INTERNET REPORT: Trent Larson: New Hosting is $84.00 a year. Thomas.tolmanfamily.org name of account. His passwords will be give to Loraine and put in an envelope here at the home.

NEXT MEETING: Semi-Annual Meeting: October 15, 2011

BENEDICTION: Kristie Pitts

_________________________________________

 Genealogy Report

Loraine Tolman Pace

A. Research Progress:

• 1. We are close to wrapping up two or three lines (Belgraves, Strutts, Frosts)
• 2. Harder to researching descending generations in England as records are so sketchy in the 1500s

B. Elese Report:

• 1. Flagg Line is also close to completion in the United States
• 2. We still need to work on England data for the Flagg line 
• 3. Continuation of training is going well - She is teaching me some things on the internet

C. Report from Jerry Tolman (Research Committee) Called him in California

• 1. Working on descendants of Thomas Tolman who do not bear the Tolman name and is in the 5th generation. 
• 2. Going to do some census searched on the Brannens and Bishops for Lucy

D. Journals and histories: Jaren Tolman, Thomas Briggs, and various small histories.
E. Email contacts:

• 1. Respond to emails/inquiries - weekly Face Book - who responds to that Website - Trent 
• 2. Enhance the descriptions of what is online - more digital excerpts or images 
• 3. How about putting semi-annual meetings on a conference call number 
• 4. If want younger generation to pay dues - we need more financial transparency.

F. When will Linda Smith be back?
G. Research and temple work? We do the research and someone else does temple work from extraction.
H. Organization of Research Center. (Catch up on hard copies in cabinets, etc)