November Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting November 14, 2010

Bountiful Family Center at 6:30 PM

PRESIDING: John O. Tolman

INVOCATION: Glen Tonge

THOSE IN ATTENDANCE & VOLUNTEER HOURS: Tonga S. Titcomb, John O. Tolman 46, Tom Tolman 4, Kristie T. Pitts 6, Glen Tonge 36, Loraine Pace 360, Barbara Tolman 12, Andrew Pace, Janis Newton 3.

MINUTES READ BY: Janis Newton

FINANCIAL REPORT: Barbara Tolman On line bill paying awesome! (Attached)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

Johns report:

Dawnine Mills’ mother passed away. Viewing Tuesday night @ Leavitts Aulterest, 36^th street, Ogden, Utah, Funeral 1:30 church, 1288 West 1300 North, Clinton, Utah; Lorraine will take flowers to funeral representing the family. Give invoice to Barbara

Our magazine should ask for donations for the roof of the home. Special column in the financial report for donations.

• Business: (tenants and semi-annual meeting)

Neighbors trees hanging in our yard taken care of.

Cement pad in back taken care of.

Insurance for home will be Auto Owners Insurance; Premium $688.02; Paid

Lights that are out in front of home need to be fixed; Drew will take care of this.

The main floor apartment bathroom needs seals on sink and toilet seat broken; Drew will take care of this.

Everything else is working fine on the home.

Drew will be moving out of the main floor apartment. He will stay until renter is found. Tricia has been notified. Kathy may have a friend from Texas who might want to move in. E-mail will be sent to advertize availability of apartment.

FACILITIES REPORT: Tricia Leslie

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts; She will beg, again for dues, donations, and documentation for family in the Christmas Cards that she sends out

JUDSON LINE: Tonga Titcomb; She has made appointments with two families. Cleon Bergeson has called. He would love to do family names when he goes to the temple. We will have some for him soon. Lorraine will give names to Donna Holt. She keeps track of where the names go and when they return.

BENJAMIN LINE: Dawine T, Mills Johnson Absent

GENEALOGIST: Loraine Tolman Pace (Attached)

TEMPLE READY: Glen Tonge There will not be the volume of names as before.

PUBLICATION EDITOR: Tom Tolman

In the newsletter we will ask for donations for the roof.

Newsletter will be sent out in January. 1800 on mailing list.

We need membership money! Suggestions were made;

• Postcard with pertinent information on it, half sheet cardstock, color.
• Down size newsletter
• Pay dues on line
• Phone numbers & call
• Email monthly; Face Book, Twitter

Tom will create a rough draft and send to Lorraine, half page, cardstock, postcards; cost for mailing and pick up returned mail.

INTERNET REPORT: Trent Larson

OTHER BUSINESS:

ASSIGNMENTS:

NEXT MEETING: January 16, 2011

BENEDICTION: Tonya Titcomb

October Semi-Annual Meeting

Semi-Annual Meeting October 16, 2010

Bountiful Family Center at 6:30 PM

PRESIDING: President John O. Tolman.

INVOCATION: Tonga Titcomb

MINUTES READ BY: Kristie Tolman Pitts (Date of minutes, approved, changes noted)

FINANCIAL REPORT: Barbara Tolman (Date of report, prepared by, revenues, and expenditures noted) We have been able to operate on income this year, so the balance is as it was at the first of the year at over $9,000.00. We have also paid for the concrete work with income. We have also been able to save money by using the internet to send out the magazine. In addition, we also have been ahead by just under $2,000.00 on the rent this year for research money. Our financial records all balance with the bank. We use accepted accounting principles and our balance now is about $11,000.00

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

• Johns Remarks: John talked about the status of the house in terms of upkeep, mentioning the completed concrete project, and tree trimming, and repairs to the roof. He stated the roof will need to be replaced in the future, and that the cost for that would be around $10,000.00 to $15,000.00.

• Business: (tenants and semi-annual meeting)

FACILITIES REPORT: Tricia Leslie

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Dawine T, Mills Johnson

GENEALOGIST: Loraine Tolman Pace: Loraine mentioned several cousins who have died recently, and the fact that she attended the funeral of Stanley Earl Tolman that very day. She talked about the important role played by the Tolman center in serving as a caretaker for journals, pictures, etc. It is important that we take care of the center. She has been working on editing the Thomas Briggs’ journals. It is difficult job with the spelling problems, and is taking a great a deal of time. The journals have great detail and the project will be very worthwhile when done. Loraine is researching 70 surnames on our ancestral lines. These lines cross the waters to England in the early 1600’s or late 1500’s. We have a distinct place in England for all but 5 of the 70 surnames. We have gone as far as we can go on some of the lines.

There are three scenarios on Thomas Tolman in New Family Search. This continues to be a very difficult problem. We are trying to clean up the information on all ancestors of Nathan on down. We still have lots of work to do. We need younger members of the family to get involved. Research is now geared to the younger generation on the computers etc. We desperately need more help. There continues to be a problem of multiplying errors in the records. This is easy to do with one wrong choice. Loraine then bore her testimony of the work.

TEMPLE READY: Glen Tonge

PUBLICATION EDITOR: Tom Tolman

OTHER BUSINESS: Special Guest Randy Sellers was introduced by Glen Tonge. Brother Sellers is considered Mr. Genealogy in Glen’s stake. He is a CPA who owns a bank and a number of other businesses. He is a Certified Professional Genealogist and the Gospel Doctrine, and Genealogy teacher in Glen’s ward.

Brother Sellers talked about using different research techniques that the traditional, using younger people in the research. He showed the group assembled how he could find and use birth and marriage records in as little as 25 minutes on a computer to do the work that would take hours otherwise. He gave important tips on what do look for in the records. Using this method, there are shorter, easier projects for young people to do that can be done at home. He talked about the use of extracted records, and said that indexes that are coming that are revolutionizing research.

ASSIGNMENTS:

NEXT MEETING:

BENEDICTION: Tom Tolman

September Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION
Executive Board Meeting September 12, 2010
Bountiful Family Center at 6:30 PM

PRESIDING:
John Tolman
INVOCATION:
Tom Tolman
THOSE IN ATTENDANCE & VOLUNTEER HOURS: John O. Tolman 32, Tonga
S. Titcomb, Glen Tonga 30, Janis Newton 2, Barbara Tolman 7, Tom Tolman 6.

MINUTES READ BY:

Barbara Tolma Barbara will show up to date report from April
Meeting to now for the Semi-Annual Meeting. (Attached)

FINANCIAL REPORT:

Janis Newton

PRESIDENT’S MESSAGE OR REMARKS:

v Business: (tenants and semi-annual meeting)

FACILITIES REPORT: Tricia Leslie
• Bill for cement pad. Invoice turned in by Tom Tolman. Looks Great
• We need Insurance as soon as possible. John has three bids;
o Auto Owners Insurance Company
Tebbs Brothers Insurance Company Group I
2014 East 6200 South
Salt Lake City, Utah 84121-2268
Deductable $1,000 ($688.02)
Auto Owner Insurance Company (Tebbs)
Deductable $500 ($717.33)
United Insurance Group
Deductable $1,000 ($641.00)
• Voted for Tebbs Company Group I
Deductable $1,000 ($688.02)
• The tree in top north corner of property is leaning against garage. It should be
trimmed back. It is the neighbors tree. Tricia Leslie will talk with neighbors about
how to handle this.

REPORTS OF BOARD MEMBERS:

CYRUS LINE:

JUDSON LINE:

BENJAMIN LINE: Dawine T, Mills Johnson Absent

GENEALOGIST:

Kristie Tolman Pitts Absent

Tonga Titcomb Continues to work on the line.

Loraine Tolman Pace Absent Loraine will teach a class at

Semi-Annual Meeting. Suggestion was made that perhaps family group sheets could be
given out then for people to input in to New Family Search. Tom said that Loraine was
given a family picture of Judson Tolman. She had the picture fixed up. To frame would
cost $300. Options for picture.
• Frame and sell for $600- $800.
• Frame and donate to Bountiful Museum

TEMPLE READY: Glen Tonge “New Family Search” many duplicates.

PUBLICATION EDITOR:
Tom Tolman Magazines ready to publish
and mail. Monday will be the mailing date if anyone would like to come and help.

INTERNET REPORT:

OTHER BUSINESS:

Trent Larson Absent

NEXT MEETING: October 16, 2010, 12:00 class, 1:00 Meeting

BENEDICTION: Barbara Tolman

August Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION
Executive Board Meeting – 8 August 2010
Bountiful Family Center at 6:30 PM

PRESIDING:
John Tolman
INVOCATION:
Tonga S. Titcomb
THOSE IN ATTENDANCE: Barbara Tolman, Dawna Holt, Tonga S. Titcomb, John
O. Tolman, Dawnine Johnson, Tom Tolman, Kristie & Bob Pitts, Tricia Leslie, Glen
Tonge, Loraine T. Pace, Trent Larsen, Janis Newton; Guest: Norene Bombard

VOLUNTEER HOURS: Barbara Tolman 12, John Tolman 34, Dawnine Johnson 8,
Tom Tolman 4, Kristie & Bob Pitts 8, Tricia Leslie 1/2, Loraine Pace 89, Trent Larsen 1,
Janis Newton 1.

MINUTES READ BY: Janis Newton

FINANCIAL REPORT: Barbara Tolman (ATTACHED)

PRESIDENT’S MESSAGE OR REMARKS:

John Tolman

Ø Semi-Annual Meeting; October 10, 2010; 1:00. 12:00 a class will be taught by
Loraine on “New Family Search.”
Ø All Dues and donations should be sent to the Tolman house for processing. Dues
are $25.00.
Ø Computers are up and running, data secure here.
Ø Insurance company believes that we are a company due to the name on the front
of the house. He will continue to work with them. All the required work on the
house has been completed.
Ø John and Tom approved additional expenses for repairman. Roof is going to
need replacing clear to the base of the house. It will be a major expense. We are
looking for donations to help with the Roof.

FACILITIES REPORT: Tricia Leslie; Replacing furnace will be at a later date.
Cement pad coming apart; cost estimate $5,000, we will look around for a better rate.
Tenants treat house and grounds well.

REPORTS OF BOARD MEMBERS:

CYRUS LINE:
Kristie Tolman Pitts; Working on names and
documentation for the living.

JUDSON LINE:

Tonga Titcomb; Working on Aunt Winnie family;

BENJAMIN LINE: Dawine T, Mills Johnson;Working on history

GENEALOGIST:

TEMPLE READY: Glen Tonge; Difficult with “New Family Search.” It is not
Family Organization friendly. He will keep working with it. No endowment cards. Need
to collect those that are out.

PUBLICATION EDITOR:
need to be turned in by August 31, 2010.

INTERNET REPORT:

OTHER BUSINESS:

Loraine Tolman Pace; (Attached)

Tom Tolman; Articles for the Newsletter will

Trent Larson; Address on line; Downlaod it!

NEXT MEETING: September 12, 2010; 6:30

BENEDICTION: Dawine Hill

June Board Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Executive Board Meeting

June 13, 2010

Bountiful Family Center at 6:30 PM

PRESIDING: John Tolman

INVOCATION: Glen Tonge

THOSE IN ATTENDANCE: John Tolman, Tom Tolman, Lorraine Tolman, Glen Tonge, Janis Newton, Barbara Tolman, Kristie and Rob Pitts, Tonga Titcomb

MINUTES READ BY: Janis Newton (Date of minutes, approved, changes noted)

FINANCIAL REPORT: Barbara Tolman (Date of report, prepared by, revenues, and expenditures noted)

PRESIDENT’S MESSAGE OR REMARKS: John Tolman

1. 
   
   
   Johns report:

2. 
   
   
   Business: (tenants and semi-annual meeting)

1. 
   
   
   Repairs for Insurance Appraisal; completed in a month
   1. 
      
      
      Insurance cut in half
   2. 
      
      
      Tom’s name on Insurance Policy
   3. 
      
      
      Insured as a home
   4. 
      
      
      Roof deterioration; hole in back
   5. 
      
      
      Railing needs to extend from house to current rail
   6. 
      
      
      Rain Gutters have growth debrie
   7. 
      
      
      Siding needs repair
   8. 
      
      
      Repairs completed by Tom’s son (Shon Phillips)
   9. 
      
      
      Pay for materials only
2. 
   
   
   Lorraine; Computer at the home needs updating.

Consensus; buy new computer

Vote taken: All in-favor of new computer

3. 
   
   
   Don Leslie will look at front yard for landscaping suggestions
4. 
   
   
   Ownership Living Names;

Tom will update Corporation Papers, Trust Deed on Home

5. 
   
   
   Barbara has completed Non-Profit Papers
   1. 
      
      
      Lorraine suggests Presidents signature and Tom Tolmans

FACILITIES REPORT: Tricia Leslie

FINANCIAL REPORT: Barbara Tolman

REPORTS OF BOARD MEMBERS:

CYRUS LINE: Kristie Tolman Pitts Working on Temple Names; Once a month family sealings. Kay Evans CES Mission in Austn Texas

JUDSON LINE: Tonga Titcomb Working on dates, updated

BENJAMIN LINE: Dawine T, Mills Johnson Lorraine received a book on Benjamin the III. Book will be placed in the home.

GENEALOGIST: Loraine Tolman Pace

TEMPLE READY: Glen Tonge

PUBLICATION EDITOR: Tom Tolman

OTHER BUSINESS:

ASSIGNMENTS:

NEXT MEETING: July 12, 2010

6:30

BENEDICTION:

April Semi-Annual Meeting

THOMAS TOLMAN FAMILY ORGANIZATION

Semi-annual Meeting April 17, 2010 1:00 PM

Tolman Family Genealogy Center – Bountiful, Utah

PRESIDING: President John O. Tolman

INVOCATION: Bud Pace

MINUTES: Janis T Newton

BUSINESS: President John O. Tolman We live in a challenging time. We must STAND IN HOLY PLACES! D&C 115:6

FINANCIAL REPORT: Barbara Tolman

Barbara gave a detailed financial report, reviewing the expenditures for 2009. Our finances are all in order and categorized, and the research center is paying for itself. Audit was given by a cousin Preston Jay Waite.

PRESIDENT’S MESSAGE OR REMARKS: President John O. Tolman We should pitch our Hearts & Minds to the Temple. We must save both the living and the dead; brother, sister, child. We must all become more involved. We need more help in our family organization; documentation, Temple work, research. Small projects are available from Lorraine Pace for individuals to work on or work with her on research. John told a sacred story of feeling the presence of his Grandfather in the Temple when he took out his endowments prior to his mission.

BOARD MEMBER REPORTS:

FACILITIES: Tricia Leslie

GENEALOGIST: Loraine Tolman

Dawnine T. Mills Johnson had a mild stroke. She is doing fine.

TEMPLE READY: Glen Tonge

PUBLICATION EDITOR: Tom Tolman

Family magazine was sent by e-mail, this saves a lot of money. Computer networking is here to stay. We need to familiarize ourselves and use the computer for our family history; classes, Desert News, social networking, Facebook are ways to learn and share. Ruth Knighton has pictures of Jaren and Mary Ann on Facebook.

CYRUS LINE: Kristi Tolman Pitts

JUDSON LINE: Tonga Titcomb

BENJAMIN LINE: Dawnine T. Mills Johnson

GUEST SPEAKER: Glen Tonge introduced Guest speaker June Allred. She is in the Tabernacle Choir. She has held many different positions in the church. She attended a Fair on Family History. She has taught many classes with the information that she has learned and is here today to share with us.

BENEDICTION: Andrew Pace

REFRESHMENTS:

Earlier Posts

You can see previous blog posts here.  Enjoy!